Ever wondered if there’s a better way of handling the most challenging, laborious or just time-consuming tasks in your business?
As any entrepreneur or business leader will tell you, there comes a time where it’s no longer possible to simply work harder . . . you have to work smarter. After all, there are only 24 hours in a day and trying to take on too much can actually hinder productivity; stretching an organisation thin in the process.
With that in mind, here are six business tasks you should consider taking a new approach to, for the sake of efficiency and productivity.
Outsource IT security and support
Handling IT operations in house can be extremely expensive and time-consuming. Most businesses, particularly small businesses, have limited resources, ability and knowledge to manage all of their IT needs. Plus, unless you’re an IT company, IT is a repair and maintenance function rather than a core business activity.
Outsourcing your IT support for nonprofits can save you huge amounts of time, as well as improve your IT security, and reduce your risk of a potentially catastrophic data breach.
So, how should you choose an IT support company? From the massive pool of IT companies available nowadays, it’s crucial to outsource an IT support company that can scale your company’s emerging needs.
Choose business support IT company. Business IT Support company leverages technology to ensure optimal business operations for long-term success.
For instance, a business IT support company can suggest using a cloud security solution to flag suspicious access activity and any undesirable access rights modification in real-time. In that way, entrepreneurs worry less about keeping an eye on their IT data and systems with a cloud security platform having intuitive privacy and compliance controls.
AI-powered contract analysis
Easing the burden of reviewing vast quantities of paperwork can be an extremely effective way of increasing efficiency within an organisation. AI based contract analysis software from Cortical.io offers human level accuracy and understanding in order to quickly and efficiently search through huge amounts of data or text.
Businesses like Cortical.io offer contract analysis software that reviews your documentation for you, saving you and your team members a huge amount of time that can then be put to other tasks. Document review is an important process in any business, but it’s also a menial and time-consuming one. Being able to automate it is a fantastic solution that can significantly boost productivity levels in your organisation.
Streamline communication
You’d be surprised how often crossed wires, miscommunication or even a lack of communication drains productivity and business efficiency. With more industries electing to work remotely nowadays, getting this right is twice as important. After all, the savings that can be made by avoiding office rent can quickly be counteracted by team members duplicating work or allowing tasks to fall between the cracks through lack of dialogue.
There’s no one way to get communication right – it is different for every business. But it’s important that you consider the efficiency of tools like email, instant messaging, project management software and video conferencing to find the right balance for your organisation. Take the time to crack this early on and you’ll be thankful for the efficiency savings down the line.
One thing is for sure, though. You don’t want to turn 1 face-to-face meeting into 3 video calls a day. Sometimes less is more.
Tap into time-keeping software
Now this one can sound a little too much like a Big Brother move, but let us explain. Utilising time-keeping software in modern organisations is less about identifying lazy members of staff and calling them out (although that’s possible if necessary), and is more about ensuring that resources are being allocated appropriately. If you’ve got 60 hours a week being spent on one project by your team but the client is only paying for 30 hours a week then tracking this time and resource allocation enables decision makers to look at what needs to change.
In a world where more and more of us are working remotely, time-keeping and HR software is integral to allocating resources effectively and ensuring that productivity is where it needs to be.
